This is a popular question. The short answer: it depends on your business, your objectives, your IT department and what the information is.
In Monitoring Security in Cloud Environments, a report from InformationWeek Dark Reading Reports, Michael Cobb discusses the concerns and tips for using the cloud for data. Data loss and security risks can stop a business in its tracks.
“Business today is about real-time information. In order to move business along as fast as possible, teams needs to be able to access the most up to date information at all times. This is the reason cloud technology shines. Perhaps you remember times when your data or information had to come out of your internal database. You export, you make it look pretty and then you email the spreadsheet to whomever needs it. Often by the time it gets to the person, the information could have already changed. This is where cloud technology comes in. Everyone has access to fresh information at any moment no matter where they are as long as they have internet access. It’s attractive.
How can I be sure my data is safe?
Keep the following in mind when choosing cloud technology:
What happens when my cloud provider’s system goes down?
It happens to everyone, and we mean everyone. It slows to a crawl or there are updates when I want to access my information. The biggest concern is what happens should the cloud provider lose all my data? IN some cases the provider is responsible, but often not. In either case, how can you recover your data?
Who is responsible for keeping my data safe?
This is a very important key to cloud technology. Read the Service Level Agreement (SLA) is great detail. It depends on the provider and their contract. Your IT team should read the SLA as well to determine what preventative measures they can take and create a plan to monitor the cloud technology for data breaches and information security.
Is a full cloud strategy the best idea?
Not necessarily. Many companies choose to store the most secure data on their own servers, but use cloud technology for information for customer information or low-level internal collaboration. For many teams this hybrid allows them to step into cloud technology at a pace that the IT team can feel secure about and develop plans to monitor with the utmost care.
What type of employee rules do I need?
Collaboration is a sign of the times and there are so many tools- many free – that employees use to share large project documents, files and information like Dropbox, Google Docs and SkyDrive. These services do have strictly enforced security code keys, but they have access to those keys and therefore can provide that information to a government agency. Make a policy that clearly lines out what the IT department can monitor and enforce consequences for non-compliance.
Download the free report yourself to read the details and get better informed on how to keep your business safe while moving at the speed of today’s market.
Do you have a disaster recovery plan that includes your cloud services? Call us. We can make sure you’re safe.